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2021 Swim Meets

Meets for this season will be entirely virtual. Swimmers will be timed for their events during our regular practices. Those times will be entered into our meet software to compete against times from the other team(s). More information on our virtual meet policies (including event limits and sign-up instructions) will follow.

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Swim Meets

The Herndon Halibuts participate in several swim meets throughout the season. All swimmers are eligible to participate in all meets, with the exception of Herndon Olympics. Meets are held at local outdoor pools on Wednesday evenings and Saturday mornings; no meets are held at the Herndon Community Center. Attendance at swim meets is strongly encouraged, but not required. 

MEET PREPARATIONS:

RSVP Process

All swimmers must RSVP for each swim meet via the Sign-Up Center on Swimtopia. The head coach will send out e-mail reminders of approaching RSVP deadlines. All deadlines are also listed on our event calendar. If you miss the deadline and still wish to participate in the meet, e-mail the head coach. Late meet entries are often possible, but are not guaranteed after the deadline has passed.

Please do not leave your RSVP status blank – it is imperative that you select either Not Attending, or one of the Attending options in the Sign-Up Center for each meet. Please see below for an explanation of the different options.

Attending options include “Attending” and “Attending, no relays”. Please remember that relays take place as the final events in each swim meet, unless otherwise noted. If your swimmer cannot stay until the end of the meet, please select the “no relays” option.

Event Requests

Swimmers are signed up for events at the discretion of the head coach; however, event requests will be considered on an individual basis. This year, we have added a function to our Sign-Up Center that allows for a note to be attached to an RSVP for each meet. Swimmers/parents may use this function to make event requests. Additionally, event requests can be e-mailed up until the RSVP deadline for each meet.

According to Herndon Swim League rules, swimmers are limited to six events per meet – four individual events plus two relays. This means that a swimmer cannot participate in all four strokes and also an I.M. (individual medley). Participation in the I.M. event is limited to three swimmers from each age group per meet. Please indicate early in the season if your swimmer is interested in participating in an I.M.

MEET PROCEDURES:

Arrival Times / Warm-Ups

Prior to each swim meet, swimmers will be notified of the team’s assigned warm-up time. Coaches expect swimmers to arrive 15 minutes before our warm-up begins. Usually, arrival times are 5:30 p.m. for Wednesday evening meets, and 7:45 a.m. for Saturday morning meets; however, these times may vary slightly, and those variations will be communicated via e-mail to parents and swimmers a few days before each meet.

Warm-ups are 10 to 15 minute miniature practice sessions that allow swimmers to get in the pool before the meet starts. Swimmers are expected to follow general rules of practice behavior and safety during warm-ups, including circle-swimming etiquette, and no diving unless directed by a coach.

Team Area / Pick-up / Drop-off

Swimmers are expected to stay in our designated team area during meets. This is usually a large grassy area or area of the pool deck where our team gathers. Those swimmers who choose not to stay in the team area risk missing their events. If a swimmer needs to leave the team area for any reason, please alert one of the coaches. Coaches or other volunteers will gather swimmers in the team area for each event, and send them to the clerks of course to line up in their heat and lane order.

Swim meets generally run for three to four hours. Our Saturday morning meets usually end anywhere between 10:30 a.m. and noon, and our Wednesday evening meets usually end between 8:30 p.m. and 10:00 p.m. Coaches are not allowed to leave until every child has been picked up at the end of each swim meet. Parents/guardians are strongly encouraged to stay to watch their swimmers compete; however, if you leave the meet, you must arrive for pick-up at least 30 minutes prior to the earliest expected end-time for each meet (10 a.m. on Saturdays, 8 p.m. on Wednesdays)

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Meet Location Addresses

Get directions to meets using the map and addresses below. The default starting location is the Herndon Community Center, 814 Ferndale Ave, Herndon, VA 20170.

Hunters Creek
417 Queen’s Row Court,
Herndon, VA 20170
Kingston Chase
1623 Hiddenbrook Drive,
Herndon, VA 20170
Reflection
13351 Parcher Ave,
Herndon, VA 20170
Kingstream
1430 Kingsvale Circle,
Herndon, VA 20170
Bradley Farm
13159 New Parkland Drive,
Herndon, VA 20171
Four Seasons
1201 Herndon Parkway,
Herndon, VA 20170
Foxfield
3875 Stringfellow Rd,
Fairfax, VA 22033
Faircrest
5401 Calamint Court
Centreville, VA 20120

Herndon Community Center, Ferndale Avenue, Herndon, VA, USA Directions 38.97274960000001 -77.39348789999997 Map of Herndon Community Center, Ferndale Avenue, Herndon, VA, USA
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COVID-19 Operations Protocol for Halibuts

  • All swimmers should shower prior to coming to the swim pool and should come to the pool dressed ready to swim
  • Swimmers will enter the pool through the hallway door entrance.
  • Swimmers will place their towels on the deck, physically distanced from each other.
  • Swimmers will remain physically distanced in the lane they are assigned.
  • At the conclusion of practice swimmers will exit through the locker room.
  • Swimmers may dress in the locker room, but showers will not be available.
  • Parents should wait in their cars for their swimmers. There is no waiting area on the pool deck or in the HCC.
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